Office Manager

SiGMA events bring together industry professionals, stakeholders, experts, and enthusiasts from around the world to discuss the latest trends, innovations, challenges, and opportunities in the gaming and tech industries. These events typically feature conferences, exhibitions, networking sessions, panel discussions, keynote speeches, and various other activities aimed at facilitating knowledge sharing, business networking, and collaboration within the industry.

SiGMA events have gained recognition and popularity within the iGaming and tech communities, attracting a diverse range of participants, including operators, affiliates, regulators, suppliers, investors, and service providers. The events provide a platform for industry professionals to showcase their products, services, and expertise, as well as to foster meaningful connections and partnerships in a dynamic and engaging environment.

We are seeking a highly organized and proactive Office Manager to oversee daily administrative operations and ensure the smooth running of our office. This role is ideal for someone with strong multitasking skills, attention to detail, and the ability to manage office procedures efficiently.

If you thrive in a dynamic environment and enjoy keeping things organized, we’d love to hear from you!

Responsibilities:  

• Oversee and support all administrative duties in the office, ensuring smooth daily operations. 

• Manage office supplies inventory, place orders as needed, and maintain cost efficiency. 

• Perform receptionist duties, including greeting visitors, answering calls, and directing inquiries professionally. 

• Oversee the management of the office, ensuring it remains well-maintained, functional, and suitable for business operations. 

• Coordinate with contractors and service providers for the ongoing construction of the new company accommodation, ensuring timelines and quality standards are met. 

• Manage office budgets, track expenses and implement corrective actions when needed. 

• Liaise with landlords and service providers, handling contracts, lease agreements, invoices, and vendor negotiations. 

• Oversee health and safety compliance, ensuring a secure and productive work environment in both the office villa and the upcoming accommodation villa. 

• Manage company vehicles, including insurance, maintenance, and scheduling employee usage to ensure smooth operations. 

• Assist with travel arrangements for employees and executives when required. 

• Handle ad hoc tasks related to office operations, facility management, and team support. 

Requirements:  

• Minimum of 2-3 years of experience in office administration, facility management, or a similar role. 

• Strong organizational and time-management skills to handle multiple tasks efficiently. 

• Excellent communication and interpersonal abilities to interact with internal teams, external vendors, and stakeholders. 

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management software. 

• Attention to detail and problem-solving skills to ensure smooth office operations and budget tracking. 

• Experience managing office supplies, inventory, and maintaining cost efficiency. 

• Ability to coordinate and liaise with contractors for construction projects and facility maintenance. 

• Budget management skills, including tracking expenses and implementing corrective actions when necessary. 

• Familiarity with managing lease agreements, vendor invoices, and landlord communications.  

• Flexible and adaptable to handle ad hoc tasks and changing business needs. 

• Availability to manage urgent issues and coordinate office operations outside standard working hours when necessary. 

• A valid driver’s license is preferred for managing company vehicles and external coordination. 

• Ability to assist with employee travel arrangements and logistics as required.